Supplementing Real Estate Property Management Software with Postalocity
From vacancy tracking to contract and insurance management, real estate property management companies have many software solutions to choose from to alleviate an overwhelming list of tasks they must keep up with to be successful. Whether you manage a handful of properties locally or multiple of locations nationwide, heavy hitters like AppFolio, Rent Manager and Buildium are there to help streamline some of your most arduous tasks.
One of the most important tasks is communicating with your tenants across all locations and more importantly, the ability to legally prove you mailed these communications. While a lot of property management software solutions offer mailing functionality, they fall short by not being able to consistently prove the date the letter was actually delivered to the Post Office. This is especially important when mailing Notice of Rent Increases, Lease Renewal Letters, Lease Termination Letters, and Eviction Notice Letters. If the tenant disputes that you sent them the required documentation within the required timeframe, you must be able to prove you mailed the document with a Proof of Mailing affidavit that is dated the exact date that is on the document you mailed.
Postalocity offers several solutions to this problem all while maintaining the streamlined workflow you desire:
- Use our free API solution to create custom commands that will send your documents for you with a click of a button.
- We can create a secure and custom email address for you that you email your documents to, triggering an automatic process to mail those documents.
- Or you can create an account on Postalocity’s online portal (click SIGN UP FREE at the top of your screen now!), upload the PDF (one or many) and process them yourself in five quick and easy steps.
Each option allows you to mail your documents with whatever settings you desire such as black or color printing, type of postage (Certified Mail or First Class Postage), custom envelope, etc. Postalocity offers your choice of same day mail or future mail dates. Knowing this, you can properly date your documents so they match the actual mail date. After the pieces arrive at the Post Office, you can then download the mailing affidavit that can be used as legal proof of mailing for your files.
Call or email me today for a free virtual demonstration of Postalocity!